Marcia Green
Natali'a Patrova
3887 Route 880
Havelock NB E4Z 5J1
(506) 534-1800
marciakgreen(at)hotmail.com
153995 Ex: July 2010
We have had contact with 16 newcomers. 7 new people have also attended their first event (fight practice, Middleground, and a highland games demo)
- The highland games produced many interested people, with 6 contacting us after the demo.
We have held Dance practices, Fight nights and A&S days that we always encourage newcomers to attend
Our Gold Key is a fair size. with the size of our Shire we have three deputies. The gold key items have been separated so that each would have some offerings for newcomers.
We have plans for those interested in A&S to help with a special gold key project this year.
Lady Natali'a Patrova
Shire of Lyndhaven
As of Jan 2009, and the newly incoming East Kingdom Seneschal, report forms have changed to the point that they break this system.
To read the Seneschal report for 15 Jul 2010, follow these links:
Place: irc://dalnet/lyndhaven_meeting
Ref: IRC meeting procedures
Ref: minutes of previous meeting (30 Mar 10)
Ref: Event proposal: miniPennsic
Ref: Budget for proposed event (pdf)
Ref: Event proposal: Tir Mara A&S/Rattan Championships
Ref: Budget for proposed event ((pdf))
The meeting called to order at 8:50 pm with the following people in attendance via Internet Relay Chat (IRC), &c.:
By proxy:
The minutes of the meeting of 30 Mar 10 were accepted as read
Bid tabled pending corrections to the bid.
Moved by Moriath
Seconded by Conogan
Motion carried.
Moriath wished to read into the record that "NMS is $5.00 per non-member as of July 1, 2010."
There being no further business, the meeting adjourned at 9:25pm
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20100619_000000.html
Lyndhaven Annual General Meeting, held 22 May 2010 at Harper's Hall in Jacksonville, NB
Shire Attendees:
Observing: Andreiko of Carolingia
Meeting was called to order at 1610 hrs.
There were no old minutes to review.
There was no old business to conduct.
Office Budgets:
Tali'a moved that $50 be set aside to provide loaner tabards for
fighters with armour which does not meet the new society standards for
authenticity. The motion was seconded by Snarfi. There was some
discussion, in particular who holds the tabards, and how do we account
for them. It was determined that the marshals should each have some,
and they should loan them out and get them back at each practice or
event. The marshals would then add their current number of loaner
tabards to their marshal's report, copied to the seneschal. The motion
was carried as amended.
Conogan moved that the pursuivant's office should have a $20 budget for
postage, envelopes, etc. It was seconded by Snarfi. The motion was
carried.
Inga moved that the chatelain's office should have $25 for purchasing loaner feast gear. It was seconded by Snarfi. After some discussion on where to buy such things for so little money, the motion was carried.
Conogan moved that the MoL office should have a $20 budget for postage, envelopes, etc. It was seconded by Snarfi. The motion was carried.
Henry moved that $35 be paid for the hosting fee for the Lyndhaven
website. Mariota seconded. Motion carried.
Jacquelle moved that up to $75 be used to buy loaner archery equipment.
Aethelwulf seconded. Motion carried.
Election of Officers:
New Business:
Tali'a brought forth the idea of items to wear (like a baldric) for shire members when they travel to events. This discussion lead to discussion about a shire badge. everyone agreed to table the discussion, but the shire badge idea would be taken up by the pursuivant. There are currently 28 paid members of the shire.
There was a straw poll to see if the shire membership was interested in
pursuing the idea of creating Lyndhaven a barony. There was much
positive discussion about its merits and drawbacks, and the minimum
requirements as set forth in East Kingdom law. Although we had more
than the minimum number of paid memberships, it was not by a comfortable
margin. Also, this lead to a discussion about required officers for a
barony.
Henry started a discussion about the requirement to have a chronicler as
well as a webmaster for a barony. Although Mariota took over as the
chronicler, the position had been vacant for some time, and it would
require some work and coordination to re-establish the Lyndhaven
Leaflet. Henry suggested much of its content could be generated by our
on-line utility we have for a "newsletter on demand". The additional
required content for a newsletter could then be added, since some items
cannot be kept on a web page. Then the newsletter could be distributed
to shire members and sent to the kingdom.
Inga started a discussion about the requirements for having photos of
people doing SCA activities on our website. There was talk of signed
photo releases, etc., and it was agreed we needed to move on that to get
photos on our website.
Snarfi moved to adjourn the meeting. It was seconded by Mariota, and
the motion carried.
The meeting adjourned at 1650 hrs.
As of Jan 2009, and the newly incoming East Kingdom Seneschal, report forms have changed to the point that they break this system.
To read the Seneschal report for 15 Apr 2010, follow these links:
Place: irc://dalnet/lyndhaven_meeting
Ref: IRC meeting procedures
Ref: minutes of previous meeting (9 Mar 10)
Ref: Event proposal: Middleground
Ref: Budget for proposed event ((pdf) (html) (ods) (xls))
The meeting called to order at 8:40 pm with the following people in attendance via Internet Relay Chat (IRC):
The minutes of the meeting of 9 Mar 10 were accepted as read
Conogan moved acceptance of bid
Moriath seconded
Questions were raised that needed answers before the bid could be voted on. The bid was tabled for our next meeting.
There being no further business, the meeting adjourned at 9:00pm
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20100330_000000.html
Place: irc://dalnet/lyndhaven_meeting
Ref: IRC meeting procedures
Ref: minutes of previous meeting (3 Sep 09)
Ref: Event proposal: Feast of Fools
Ref: Budget for proposed event ((pdf) (html) (ods) (xls))
The meeting called to order at 8:45 pm with the following people in attendance via Internet Relay Chat (IRC):
The minutes of the meeting of 3 Sep 09 were read
Conogan moved acceptance of minutes
Moriath seconded
Motion carried
Moriath moved acceptance of bid
Conogan seconded
Motion carried
The bid for Middleground has been submitted. We will meet to ratify it, soon.
Conogan announced that he'll be stepping down as MoL and recommends Lady Martoni Svarvas Kato as his replacement.
There being no further business, the meeting adjourned at 9:03pm
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20100309_000000.html
As of Jan 2009, and the newly incoming East Kingdom Seneschal, report forms have changed to the point that they break this system.
To read the Seneschal report for 15 Jan 2010, follow these links:
Marcia Green
Natali'a Patrova
Membership #153995 Exp: July 2010
marciakgreen@hotmail.com
We had two events during the first quarter with some new interest from 7 people
We also had a demo at the Fredericton Highland games. We were placed close to the area set aside for children. Once we started a circle dance with about 8 Scadians, by the time the dance ended we had over 30 people in the circle...Lots of fun.
We have a teacher in Salisbury who has contacted me and would like to work at including a demo to include in her class on medieval life for this years’ grade 5 class.
The Shire of Lyndhaven has been very busy with smaller activities. These activities have been spread out throughout the Shire. We have had a Carnival, Feasts, Archery, Heavy practice, Fencing, A&S days and we have had numerous music and dancing evenings.
I was not in attendance at some of these activities, but from reports from my deputies we extended a welcome to approx 18 new people.
Many of those in the Shire have been very active in letting people know who we are and what we do. I have to tip my hat to the people in Lyndhaven, for they really have been making newcomers feel welcome and included.
Natali’a Patrova
Shire of Lyndhaven
As of Jan 2009, and the newly incoming East Kingdom Seneschal, report forms have changed to the point that they break this system.
To read the Seneschal report for 15 Oct 2009, follow these links:
Natali’a Patrova
Marcia Green
marciakgreen”at”hotmail”dot”.com
(506) 534-1800
3887 Route 880
Havelock NB E4Z 5J1
Membership: 153995 Ex: July 2010
The Shire of Lyndhaven has been very busy with smaller activities. Thes activities have been spread out throughout the Shire. We have had a Carnival, Feasts, Archery, Heavy practice, Fencing, A&S days and we have had numerous music and dancing evenings.
Many of those in the Shire have been very active in letting people know who we are and what we do. I have to tip my hat to the people in Lyndhaven, for they really have been making newcomers feel welcome and included.
Tali’a Patrova
Shire of Lyndhaven
Place: irc://dalnet/lyndhaven_meeting
Ref: IRC meeting procedures
Ref: minutes of previous meeting (18 Feb 09)
Ref: Event proposal: Harvest Feast
Ref: Budget for proposed event ((pdf) (html) (ods) (xls))
The meeting called to order at 8:30 pm with the following people in attendance via Internet Relay Chat (IRC):
The minutes of the meeting of 18 Feb 09 were read
Conogan moved acceptance of minutes
Moriath seconded
Motion carried
Moriath moved acceptance of bid
Conogan seconded
Motion carried
Conogan was made the Princess' Champion at the Northern shores Crown Principality Rattan Championship.
There being no further business, the meeting adjourned at 8:57pm
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20090903_000000.html
As of Jan 2009, and the newly incoming East Kingdom Seneschal, report forms have changed to the point that they break this system.
To read the Seneschal report for 15 Jul 2009, follow these links:
As of Jan 2009, and the newly incoming East Kingdom Seneschal, report forms have changed to the point that they break this system.
To read the Seneschal report for 15 Apr 2009, follow these links:
Ref: IRC meeting procedures
Ref: minutes of previous meeting (12 Nov 08)
Ref: Event proposal: Warcamp/Spring Schola
Ref: Budget for proposed event ((pdf) (html) (ods) (xls))
The meeting called to order at 8:30 pm with the following people in attendance via Internet Relay Chat (IRC):
The minutes of the meeting of 12 Nov 08 were read
Tali'a moved acceptance of minutes
Conogan seconded
Motion carried
Natali'a Sevatiianna Patrova was accepted as our new MoAS.
Tali'a moved acceptance of bid
Conogan seconded
Motion carried
Conogan announced:
I would like to announce in the meeting that our exchequer
now has a registered name with the SCA college of heralds:
"Mariota of Kildare"
There being no further business, the meeting adjourned at 8:57pm
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20090218_000000.html
As of Jan 2009, and the newly incoming East Kingdom Seneschal, report forms have changed to the point that they break this system.
To read the Seneschal report for 15 Jan 2009, follow these links:
Ref: minutes of previous meeting (13 Aug 08)
Ref: Event proposal: New Moon Carnival 2009
Ref: Budget for proposed event ((pdf) (html) (ods) (xls))
The meeting called to order at 8:30 pm with the following people in attendance via Internet Relay Chat (IRC):
The minutes of the meeting of 13 Aug 08 were read
Conogan moved acceptance of minutes
Tali'a seconded
Motion carried
Conogan moved acceptance of bid
Tali'a seconded
Prior to the meeting, it was noted that the bid spreadsheet had numbers and fees for "on-board" when there is no feast planned. Moving the numbers into the "off-board" slots produced the same bottom line.
Motion carried
There being no further business, the meeting adjourned at 8:36pm
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20081112_000000.html
***** SENESCHAL'S QUARTERLY REPORT FORM*****
Please return this form to your regional Seneschal on or before the fifteenth day following the end of the quarter. Your regional seneschal is Master Aetheric Lindeberende (Rick Gaigneur) at rgaigneur@gmail.com If you are a canton, please send a copy also to your Baronial seneschal. If you are an incipient group, please send a copy also to the Seneschal for New Groups
QUARTER ENDING: [ ] APRIL 15, 2008 [ ] JULY 15, 2008 [ X ] OCTOBER 15, 2008 [ ] JANUARY 15, 2008 GROUP NAME: Shire of Lyndhaven DATE REPORT FILED: 15 Oct 08 REPORTING SENESCHAL SCA NAME: Henry MacQueen MUNDANE NAME: David Swan STREET ADDRESS: 1118 Rt 635 CITY, PROVINCE: Harvey Station, NB POSTAL CODE: E6K 1B2 PHONE: (506) 366-1014 E-MAIL: portatif@concentric.net **MEMBERSHIP CARD NUMBER: 33904 **DATE OF EXPIRATION: 30 Apr 09 POPULATION (EST.) MEMBERS: 44 NONMEMBERS: unknown CURRENT BANK BALANCE: $3,516,59 (as of 09 Jul 08)REQUIRED OFFICERS (PLEASE INDICATE WHEN THERE HAS BEEN A CHANGE)
EXCHEQUER SCA NAME: Moriath of Kildare TERM: to May 09 MUNDANE NAME: Darlene Gillet PHONE: ( ) E-MAIL: gilletde@nb.sympatico.ca HERALD SCA NAME: Conogan mab Rioc TERM: to May 09 MUNDANE NAME: Peter Gillet PHONE: ( ) E-MAIL: conoganmabrioc@yahoo.ca KNIGHT MARSHAL SCA NAME: Barnabus O'Pheylan TERM: reports late: may be removed MUNDANE NAME: Peter Brown PHONE: ( ) E-MAIL: peter_pj33@yahoo.ca MINISTER OF A&S SCA NAME: Pani Danuska Helena Maria Plevakova TERM: to May 09 MUNDANE NAME: Donna Beek PHONE: ( ) E-MAIL: dbeek@stu.ca DOES YOUR GROUP HAVE A NEWSLETTER: not at this time (IF YES, STATE NAME): Lyndhaven Leaflet FREQUENCY OF PUBLICATION: currently in abeyance SUBSCRIPTION RATE: free CHRONICLER SCA NAME: ** Vacant ** TERM: MUNDANE NAME: PHONE: ( ) E-MAIL:
Nothing that I am aware of.
My MoL tells me that heavy/rapier/etc. practices are taking place at various locations throughout the Shire.
My MoAS tells me that there are regular A&S get-togethers in various locations throughout the Shire.
LIST ANY ADDITIONAL OFFICERS (TERM AND SCA NAME WILL SUFFICE):
CHATELAINE SCA NAME: Natali'a Sevatiianna Patrova TERM: to May 09 MUNDANE NAME: Marcia Green PHONE: ( ) E-MAIL: marciakgreen@hotmail.com MINISTER OF LISTS SCA NAME: Conogan mab Rioc, the Breton TERM: to May 09 MUNDANE NAME: Peter Gillet PHONE: ( ) E-MAIL: conoganmabrioc@yahoo.ca WEB MINISTER SCA NAME: Henry MacQueen TERM: to May 09 MUNDANE NAME: David Swan PHONE: ( ) E-MAIL: portatif@concentric.net
The finances of Crown Tourney were audited by the Kingdom Seneschal at Pennsic. There were no anomalies.
I would like to thank our Exchequor and our MoL for the many extra hours that they were forced into contributing as a result of this demand for an audit.
The audit was prompted by a tipster (known to the Crown, but not identified to the Kingdom Seneschal), reportedly spreading a rumour that had had no basis in fact. The issue at question concerned expenditures for food and could have been explained had anyone simply asked. I (as Seneschal) was not asked. The autocrat was not asked. The Exchequor was not asked. The regional Seneschal was not asked. The regional Exchequor was not asked. The Kingdom Seneschal was not asked. The Kingdom Exchequor was not asked. Whoever sent this volly had the ear of the King and/or Queen, access to them and a sufficiency of their trust that they would not discount the report out of hand. This person went over the heads of everyone who could have simply answered the question and took it straight to the Crown. This is not the action of someone concerned for accuracy of reporting, but is the cowardly act of someone who abused their personal position of trust to create chaos and sow the seeds of distrust in Lyndhaven.
This trouble, combined with various other issues (most notably defamation of character posts on certain e-mail lists), have led me to consider the possibility that our Shire is under systematic attack by a party or parties unknown.
The result of these attacks has been a creeping paralysis caused by fear. By way of example: it was very difficult getting approval for our most recent event because people were afraid that any action we took could be twisted around, again, and used to hurt us.
This situation is not acceptable and cannot be allowed to continue.
All I can do, here in Lyndhaven, is to try and repair the damage that has already been caused and to attempt to limit the damage of further attacks. I need the support of both the Regional and Kingdom Seneschals to help me keep the fallout from these attacks from destroying our Shire.
In addition to our traditional events, we're actively considering a couple of specific events with the following themes:
From: marciakgreen@hotmail.com
To: chatelaine@eastkingdom.org
Subject: Lyndhaven Report
Date: Wed, 8 Oct 2008 14:27:27 0000
Greetings to you: I am sending this to let you know that the Shire of Lyndhaven has had only one event over the past three months, and at that one event no new comers had attended. This, however has been a busy time for me, as I have been printing up the approved handouts and flyers and have been contacted by two people who have shown an interest in the group. I have also been working on a new event for next year, and have been encouraging others in the Shire to hold more regular events, practices and activities so that new people and those who are feeling separated can have a place to be active. That is all for this reporting period.
Natali'a Patrova
Marcia Green
Mem- 153995, exp - July 2010
Ref: minutes of previous meeting (17 May 08)
Ref: Event proposal: Lyndhaven Championships 2008
Ref: Budget for proposed event (html) (pdf)
The meeting called to order at 8:10 pm with the following people in attendance via Internet Relay Chat (IRC):
The minutes of the meeting of 17 May 08 were read
Conogan moved acceptance of minutes
Moriath seconded
Motion carried
Conogan moved acceptance of bid
Moriath seconded
Several amendments were accepted:
Motion carried as amended
There being no further business, the meeting adjourned at 9:25pm
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20080813_000000.html
This meeting was called with insufficient advance preparation.
Not enough people showed up and the meeting was never called to order.
Nothing was decided.
Another meeting will be called with the same agenda as this meeting sometime after Pennsic.
***** SENESCHAL'S QUARTERLY REPORT FORM*****
Please return this form to your regional Seneschal on or before the fifteenth day following the end of the quarter. Your regional seneschal is Master Aetheric Lindeberende (Rick Gaigneur) at rgaigneur@gmail.com If you are a canton, please send a copy also to your Baronial seneschal. If you are an incipient group, please send a copy also to the Seneschal for New Groups
QUARTER ENDING: [ ] APRIL 15, 2008 [ X ] JULY 15, 2008 [ ] OCTOBER 15, 2008 [ ] JANUARY 15, 2008 GROUP NAME: Shire of Lyndhaven DATE REPORT FILED: 15 Jul 08 REPORTING SENESCHAL SCA NAME: Henry MacQueen MUNDANE NAME: David Swan STREET ADDRESS: 1118 Rt 635 CITY, PROVINCE: Harvey Station, NB POSTAL CODE: E6K 1B2 PHONE: (506) 366-1014 E-MAIL: portatif@concentric.net **MEMBERSHIP CARD NUMBER: 33904 **DATE OF EXPIRATION: 30 Apr 09 POPULATION (EST.) MEMBERS: 44 NONMEMBERS: unknown CURRENT BANK BALANCE: $3,215.73 (as of the end of March, 08)REQUIRED OFFICERS (PLEASE INDICATE WHEN THERE HAS BEEN A CHANGE)
EXCHEQUER SCA NAME: Moriath of Kildare TERM: to May 09 MUNDANE NAME: Darlene Gillet PHONE: ( ) E-MAIL: gilletde@nb.sympatico.ca HERALD SCA NAME: Conogan mab Rioc (Changed) TERM: to May 09 MUNDANE NAME: Peter Gillet PHONE: ( ) E-MAIL: conoganmabrioc@yahoo.ca KNIGHT MARSHAL SCA NAME: Barnabus O'Pheylan TERM: reports late: may be removed MUNDANE NAME: Peter Brown PHONE: ( ) E-MAIL: peter_pj33@yahoo.ca MINISTER OF A&S SCA NAME: Pani Danuska Helena Maria Plevakova (Changed) TERM: to May 09 MUNDANE NAME: Donna Beek PHONE: ( ) E-MAIL: dbeek@stu.ca DOES YOUR GROUP HAVE A NEWSLETTER: not at this time (IF YES, STATE NAME): Lyndhaven Leaflet FREQUENCY OF PUBLICATION: currently in abeyance SUBSCRIPTION RATE: free CHRONICLER SCA NAME: ** Vacant ** TERM: MUNDANE NAME: PHONE: ( ) E-MAIL:
Nothing that I am aware of.
My MoL tells me that heavy/rapier/etc. practices are taking place at various locations throughout the Shire.
My MoAS tells me that there are regular A&S get-togethers in various locations throughout the Shire.
LIST ANY ADDITIONAL OFFICERS (TERM AND SCA NAME WILL SUFFICE):
CHATELAINE SCA NAME: Natali'a Sevatiianna Patrova (Changed) TERM: to May 09 MUNDANE NAME: Marcia Green PHONE: ( ) E-MAIL: marciakgreen@hotmail.com MINISTER OF LISTS SCA NAME: Conogan mab Rioc, the Breton TERM: to May 09 MUNDANE NAME: Peter Gillet PHONE: ( ) E-MAIL: conoganmabrioc@yahoo.ca WEB MINISTER SCA NAME: Henry MacQueen (Changed) TERM: to May 09 MUNDANE NAME: David Swan PHONE: ( ) E-MAIL: portatif@concentric.net
We have reviewed and modified our operating procedures. Biggest changes: we now hold an Annual General Meeting (AGM) where officers are selected, budgets ratified and policies established. Overall, the changes affect only the mundane side of the operations and have been liberally taken from "Parliamentary Procedure at a Glance" by O. Garfield Jones, which is a condensation of Robert's Rules for small clubs and organizations. The entire text of the new policies may be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/shire_policy.html
(username: guest, password: guest)
The finances of Crown Tourney are being audited. I'll be carrying copies of all paperwork with me to the War. I am unsure of what has prompted this and look forward to a quick resolution.
We've been considering events with the following themes:
Minutes from Lyndhaven Annual General Meeting, May 17, 2008 (A.S. XLIII)
Ref 1: Agenda
Ref 2: Proposed new Shire Policy
Ref 3: Budget descriptions
The meeting called to order at 4 pm in the main hall at the Spring Schola with the following people in attendance:
The Shire elected its officers as follows:
(The election of Jacquelle was done in her absence, pending her acceptance. She has since accepted the position. -Henry)
Shire has a balance of $3560.54 in its bank account.
There being no further business, the meeting was adjourned at 4:50 pm.
***** SENESCHAL'S QUARTERLY REPORT FORM*****
Please return this form to your regional Seneschal on or before the fifteenth day following the end of the quarter. Your regional seneschal is Master Aetheric Lindeberende (Rick Gaigneur) at gaigneur@fundy.net If you are a canton, please send a copy also to your Baronial seneschal. If you are an incipient group, please send a copy also to the Seneschal for New Groups
QUARTER ENDING: [ X ] APRIL 15, 2008 [ ] JULY 15, 2008 [ ] OCTOBER 15, 2008 [ ] JANUARY 15, 2008 GROUP NAME: Shire of Lyndhaven DATE REPORT FILED: 17 Apr 08 REPORTING SENESCHAL SCA NAME: Henry MacQueen MUNDANE NAME: David Swan STREET ADDRESS: 1118 Rt 635 CITY, PROVINCE: Harvey Station, NB POSTAL CODE: E6K 1B2 PHONE: (506) 366-1014 E-MAIL: portatif@concentric.net **MEMBERSHIP CARD NUMBER: 33904 **DATE OF EXPIRATION: 30 Apr 09 POPULATION (EST.) MEMBERS: 44 NONMEMBERS: unknown CURRENT BANK BALANCE: $$3,215.73 (as of the end of March, 08) (Be warned, this number is in flux: big event coming up)REQUIRED OFFICERS (PLEASE INDICATE WHEN THERE HAS BEEN A CHANGE)
EXCHEQUER SCA NAME: Moriath of Kildare TERM: to Oct 08 MUNDANE NAME: Darlene Gillet PHONE: ( ) E-MAIL: gilletde@nb.sympatico.ca HERALD SCA NAME: Hlaford Aethelwulf Stealcere TERM: to Oct 08 MUNDANE NAME: Doug Stairs PHONE: ( ) E-MAIL: lordaethelwulf03@yahoo.com KNIGHT MARSHAL SCA NAME: Barnabus O'Pheylan TERM: MUNDANE NAME: Peter Brown PHONE: ( ) E-MAIL: peter_pj33@yahoo.ca MINISTER OF A&S SCA NAME: Aurelia da Calabria TERM: to Oct 08 MUNDANE NAME: Gina Stairs PHONE: ( ) E-MAIL: trilliums78@yahoo.ca DOES YOUR GROUP HAVE A NEWSLETTER: yes (IF YES, STATE NAME): Lyndhaven Leaflet FREQUENCY OF PUBLICATION: currently in abeyance SUBSCRIPTION RATE: free CHRONICLER SCA NAME: ** Vacant ** (Changed) TERM: MUNDANE NAME: PHONE: ( ) E-MAIL:
** None **
Nothing that I am aware of.
My MoL tells me that heavy/rapier/etc. practices are taking place at various locations throughout the Shire.
My MoAS tells me that there are regular A&S get-togethers in various locations throughout the Shire.
LIST ANY ADDITIONAL OFFICERS (TERM AND SCA NAME WILL SUFFICE):
CHATELAINE SCA NAME: Inga Thorgansdottir TERM: to Oct 08 MUNDANE NAME: Kathleen (Kate) Waller PHONE: ( ) E-MAIL: katiecakes100@hotmail.com MINISTER OF LISTS SCA NAME: Conogan mab Rioc, the Breton TERM: to Oct 08 MUNDANE NAME: Peter Gillet PHONE: ( ) E-MAIL: conoganmabrioc@yahoo.ca WEB MINISTER SCA NAME: Doccia Vacha TERM: to Oct 08 MUNDANE NAME: Amy Tompkins PHONE: ( ) E-MAIL: amyt@delicat.ca
We have reworked our web presence. On the current site, our web minister is now responsible for the site framework, but individual officers will be maintaining content, directly. This will include a long-term "chronicle", maintained by our Chronicler and Seneschal.
None at this time.
As reported previously, our operating documents need an overhaul. Nothing too drastic (I hope) but there are a few spots that would benefit from being changed to describe how we actually run the Shire at present. I have a draft ready and will be presenting it to the Shire "real soon now"(tm), probably at the general meeting in May.
Kate Waller
Aka: Inga Thorgansdottir
Shire of Lyndhaven
Membership: # 178273
Exp: 30 Sept. 2008
3657, Rt. 540 Ph: home (506) 328-9930
Richmond Corner, NB Ph: work (506) 328-4777
E7M 4W7
Canada
Position: Chatelaine
Deputy Chatelaines:
Cindi Hachey (Lady Cat of Lennox) Fredericton/Oromocto area
Katinka Delmonte (Lady Kato) Moncton/Sussex area
Report for April 10, 2008
At the moment, our Shire is preparing for crown tourney, so gold key is being collected and catalogued. More handouts have been given out to interested parties and information sent over the internet to another interested party. (*mostly I have been hand painting 350 tokens, so it hasn’t left me a lot of time for much else…)
In Service,
Lady Inga
_________
Ref: minutes of previous meeting (18 Feb 08)
Ref: Event proposal: Lyndhaven Spring Schola 2008
Ref: Budget for proposed event (html) (pdf)
The meeting called to order at 9:00pm with the following people in attendance via
Internet Relay Chat (IRC):
The minutes of the meeting of 18 Feb 07 were read
Conogan moved acceptance of minutes
Doccia seconded
Motion carried
Conogan moved acceptance of bid
Doccia seconded
Moriath requested a clerical correction to the bid
Motion carried as corrected
Conogan, the autocrat, gave a brief report on the preparations for Crown Tourney as follows:
The planning for spring crown is continuing apace. The shield tree was assembled today (thanks Doccia) with its cross members and looked quite impressive. It went up in about 40 seconds.
Also, I have a "99% sure" note from the base RSM's office that we can have stanchions and cordon rope delivered to J7 for our use. They will let me know tomorrow or Friday.
Also, due to the lack of minors attending, and volunteer shortage, we won't have any organized children's activities. There were only 15 minors at last count, and many were teenagers.
That's about it to report for now, except that everyone is looking forward to attending!
It was brought up to investigate whether we could use PayPal to ease the troubles of accepting reservations for far away.
Tabled.
There being no further business, the meeting adjourned at 9:25pm
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20080409_000000.html
Ref: Minutes of Meeting of 22 Oct 07
The meeting called to order at 8:30 with the following people in attendance via
Internet Relay Chat (IRC):
The minutes of the General Meeting of 22 Oct 07 were read
Conogan moved acceptance of minutes
Inga seconded
Moriath moved acceptance of minutes with amendments
Conogan seconded
Motion carried as amended
Moriath moved that, in light of the Shire hosting Crown Tourney in late April, we replace the 2008 Spring Schola and War Camp with a day-trip Spring Schola for this year, only.
Conogan seconded
Motion carried
Moriath moved that we establish a budget for the pre-revel at the Crown Tourney event:
Doccia seconded
Motion carried
There being no further business, the meeting adjourned at 9:40pm
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20080218_000000.html
***** SENESCHAL'S QUARTERLY REPORT FORM*****
Please return this form to your regional Seneschal on or before the fifteenth day following the end of the quarter. Your regional seneschal is Master Aetheric Lindeberende (Rick Gaigneur) at gaigneur@fundy.net If you are a canton, please send a copy also to your Baronial seneschal. If you are an incipient group, please send a copy also to the Seneschal for New Groups
QUARTER ENDING: [ ] APRIL 15, 2007 [ ] JULY 15, 2007 [ ] OCTOBER 15, 2007 [ X ] JANUARY 15, 2008 GROUP NAME: Shire of Lyndhaven DATE REPORT FILED: 15 Jan 08 REPORTING SENESCHAL SCA NAME: Henry MacQueen MUNDANE NAME: David Swan STREET ADDRESS: P.O.Box 322 CITY, PROVINCE: Harvey Station, NB POSTAL CODE: E6K 3W9 PHONE: (506) 366-1014 E-MAIL: portatif@concentric.net **MEMBERSHIP CARD NUMBER: 33904 **DATE OF EXPIRATION: 31 Mar 08 POPULATION (EST.) MEMBERS: 44 NONMEMBERS: unknown CURRENT BANK BALANCE: $3656.64 (as of 7 Jan 08)REQUIRED OFFICERS (PLEASE INDICATE WHEN THERE HAS BEEN A CHANGE)
EXCHEQUER SCA NAME: Moriath of Kildare TERM: to Oct 08 MUNDANE NAME: Darlene Gillet PHONE: ( ) E-MAIL: gilletde@nb.sympatico.ca HERALD SCA NAME: Hlaford Aethelwulf Stealcere TERM: to Oct 08 MUNDANE NAME: Doug Stairs PHONE: ( ) E-MAIL: lordaethelwulf03@yahoo.com KNIGHT MARSHAL SCA NAME: Barnabus O'Pheylan TERM: MUNDANE NAME: Peter Brown PHONE: ( ) E-MAIL: peter_pj33@yahoo.ca MINISTER OF A&S SCA NAME: Aurelia da Calabria TERM: to Oct 08 MUNDANE NAME: Gina Stairs PHONE: ( ) E-MAIL: trilliums78@yahoo.ca DOES YOUR GROUP HAVE A NEWSLETTER: yes (IF YES, STATE NAME): Lyndhaven Leaflet FREQUENCY OF PUBLICATION: currently in abeyance SUBSCRIPTION RATE: free CHRONICLER SCA NAME: Pia TERM: to Oct 08 MUNDANE NAME: Susan Douglas PHONE: ( ) E-MAIL: susan@thecatsweb.com
1 Dec 08, Holiday Ball, Lyndhaven (published in Pikestaff)
Nothing that I am aware of.
My MoL tells me that heavy/rapier/etc. practices are taking place at various locations throughout the Shire.
My MoAS tells me that there are regular A&S get-togethers in various locations throughout the Shire.
LIST ANY ADDITIONAL OFFICERS (TERM AND SCA NAME WILL SUFFICE):
CHATELAINE SCA NAME: Inga Thorgansdottir TERM: to Oct 08 MUNDANE NAME: Kathleen (Kate) Waller PHONE: ( ) E-MAIL: katiecakes100@hotmail.com MINISTER OF LISTS SCA NAME: Conogan mab Rioc, the Breton TERM: to Oct 08 MUNDANE NAME: Peter Gillet PHONE: ( ) E-MAIL: conoganmabrioc@yahoo.ca WEB MINISTER SCA NAME: Doccia Vacha TERM: to Oct 08 MUNDANE NAME: Amy Tompkins PHONE: ( ) E-MAIL: amyt@delicat.ca
None at this time.
None at this time.
We are in the process of reworking our web presence. When finished, our web minister will be responsible for the site framework, but individual officers will be maintaining content, directly. This will include a long-term "chronicle", maintained by our Chronicler and Seneschal.
As reported previously, our operating documents need an overhaul. Nothing too drastic (I hope) but there are a few spots that would benefit from being changed to describe how we actually run the Shire at present.
Kate Waller
Aka: Lady Inga Thorgansdottir
Shire of Lyndhaven
Membership: # 178273
Exp: 30 Sept. 2008
Ph: home (506) 328-9930 Ph: work (506) 328-4777
3657, Rt 540, Richmond Corner, NB,E7M 4W7, Canada
Position: Chatelaine
Deputy Chatelaines:
Cindi Hachey (Lady Cat of Lennox) Fredericton/Oromocto area
Katinka Delmonte (Lady Kato) Moncton/Sussex area
Report for January 10, 2008-01-09
Lady Inga Thorgansdottir
Ref: Event bid
Ref: Event budget
The meeting called to order at 8:13 with the following people in attendance via
Internet Relay Chat (IRC):
Absent from the meeting, but represented by letters sent to the Seneschal, were:
The minutes of the General Meeting of 17 Jul 07 were read
Conogan moved acceptance of minutes
Pia seconded
Motion carried
Moriath moved that we accept the bid for "Holiday Ball", as published
Seconded by Pia
Motion carried
Conogan moved that we establish a budget for archery supplies as follows:
Pia seconded
Motion carried
Moriath moved that the Lyndhaven Curia ask Conogan to prepare a bid for Spring Crown Tourney and request that he bring this bid before Curia at his earliest convenience
Pia seconded
Motion carried
There being no further business, the meeting adjourned at 8:50pm
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20071022_000000.html
***** SENESCHAL'S QUARTERLY REPORT FORM*****
Please return this form to your regional Seneschal on or before the fifteenth day following the end of the quarter. Your regional seneschal is Master Aetheric Lindeberende (Rick Gaigneur) at gaigneur@fundy.net If you are a canton, please send a copy also to your Baronial seneschal. If you are an incipient group, please send a copy also to the Seneschal for New Groups
QUARTER ENDING: [ ] APRIL 15, 2007 [ ] JULY 15, 2007 [ X ] OCTOBER 15, 2007 [ ] JANUARY 15, 2008 GROUP NAME: Shire of Lyndhaven DATE REPORT FILED: 15 Oct 07 REPORTING SENESCHAL SCA NAME: Henry MacQueen MUNDANE NAME: David Swan STREET ADDRESS: P.O.Box 322 CITY, PROVINCE: Harvey Station, NB POSTAL CODE: E6K 3W9 PHONE: (506) 366-1014 E-MAIL: portatif@concentric.net **MEMBERSHIP CARD NUMBER: 33904 **DATE OF EXPIRATION: 31 Mar 08 POPULATION (EST.) MEMBERS: 44 NONMEMBERS: unknown CURRENT BANK BALANCE: $3710.64REQUIRED OFFICERS (PLEASE INDICATE WHEN THERE HAS BEEN A CHANGE)
EXCHEQUER SCA NAME: Moriath of Kildare TERM: to Oct 08 MUNDANE NAME: Darlene Gillet PHONE: ( ) E-MAIL: gilletde@nb.sympatico.ca HERALD SCA NAME: Hlaford Aethelwulf Stealcere TERM: to Oct 08 MUNDANE NAME: Doug Stairs PHONE: ( ) E-MAIL: lordaethelwulf03@yahoo.com KNIGHT MARSHAL SCA NAME: Barnabus O'Pheylan TERM: MUNDANE NAME: Peter Brown PHONE: ( ) E-MAIL: peter_pj33@yahoo.ca MINISTER OF A&S SCA NAME: Aurelia da Calabria TERM: to Oct 08 MUNDANE NAME: Gina Stairs PHONE: ( ) E-MAIL: trilliums78@yahoo.ca DOES YOUR GROUP HAVE A NEWSLETTER: yes (IF YES, STATE NAME): Lyndhaven Leaflet FREQUENCY OF PUBLICATION: currently in abeyance SUBSCRIPTION RATE: free CHRONICLER SCA NAME: Pia TERM: to Oct 08 MUNDANE NAME: Susan Douglas PHONE: ( ) E-MAIL: susan@thecatsweb.com
8 Sep 07, Lyndhaven Championship, Lyndhaven (published in Pikestaff)
None
A group of our practicing fighters were recently highlighted on the popular city website http://justfred.ca/ with photos and a short video at http://www.justfred.ca/cmine/thumbnails.php?album=311 .
My MoL tells me that heavy/rapier/etc. practices are taking place at various locations throughout the Shire.
My MoAS tells me that there are regular A&S get-togethers in various locations throughout the Shire.
LIST ANY ADDITIONAL OFFICERS (TERM AND SCA NAME WILL SUFFICE):
CHATELAINE SCA NAME: Inga Thorgansdottir TERM: to Oct 08 MUNDANE NAME: Kathleen (Kate) Waller PHONE: ( ) E-MAIL: katiecakes100@hotmail.com MINISTER OF LISTS SCA NAME: Conogan mab Rioc, the Breton TERM: to Oct 08 MUNDANE NAME: Peter Gillet PHONE: ( ) E-MAIL: conoganmabrioc@yahoo.ca WEB MINISTER SCA NAME: Doccia Vacha TERM: to Oct 08 MUNDANE NAME: Amy Tompkins PHONE: ( ) E-MAIL: amyt@delicat.ca
Our books are now all sorted out and reports covering the past few years have been submitted. Nothing terrible was found: only simple neglect. Again I feel the need to lavish praise on our exchequer, Lady Moriath, for her perseverance and professionalism.
On a less happy note, my comment in my previous report concerning the reporting from War Camp was overly optimistic. Although a draft event report was made available to me in time for the report, it was nearly three months later, and after the intervention of the regional exchequer, before the autocrat turned over the receipts, money and paperwork to the exchequer. They arrived in sufficient disarray as to preclude the likelihood of accurate reconciliation.
I have no reason to believe that there was either malice or dishonesty in her dealings... only carelessness. Despite this, due to what appears to be a personal failing in the area of handling money, I recommend to future seneschals that Gina Stairs would be unsuitable as an event autocrat in the future.
None, at the moment.
Our operating documents need an overhaul. Nothing too drastic (I hope) but there are a few spots that would benefit from being changed to describe how we actually run the Shire at present.
Filed 30 Sep 07
Kate Waller
Aka: Inga Thorgansdottir
Shire of Lyndhaven
Membership: # 178273
Exp: 30 Sept. 2007
3657, Rt. 540
Ph: home (506) 328-9930
Ph: work (506) 328-4777
Richmond Corner, NB
E7M 4W7
Canada
Position: Chatelaine
Deputy Chatelaines:
Report for Oct:
Ref: Event bid
Ref: Event budget
The meeting called to order at 8:27 with the following people in attendance via
Internet Relay Chat (IRC):
The minutes of the General Meeting of 19 May 07 were read
It was noted that Lady Aurelia was not in attendance at the meeting, seeing that she was in the hospital at the time. The minutes were so amended.
Conogan moved acceptance of minutes as amended
Moriath seconded
Motion carried
Moriath moved that we accept the bid for "Shire Championship", as published
Seconded by Inga
Motion carried
Further discussion occurred, but did not result in any motions.
There being no further business, the meeting adjourned at 9:50pm
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20070717_000000.html
***** SENESCHAL'S QUARTERLY REPORT FORM*****
Please return this form to your regional Seneschal on or before the fifteenth day following the end of the quarter. Your regional seneschal is Master Aetheric Lindeberende (Rick Gaigneur) at gaigneur@fundy.net If you are a canton, please send a copy also to your Baronial seneschal. If you are an incipient group, please send a copy also to the Seneschal for New Groups
QUARTER ENDING: [ ] APRIL 15, 2007 [ X ] JULY 15, 2007 [ ] OCTOBER 15, 2007 [ ] JANUARY 15, 2008 GROUP NAME: Shire of Lyndhaven DATE REPORT FILED: 15 Jul 07 REPORTING SENESCHAL SCA NAME: Henry MacQueen MUNDANE NAME: David Swan STREET ADDRESS: P.O.Box 322 CITY, PROVINCE: Harvey Station, NB POSTAL CODE: E6K 3W9 PHONE: (506) 366-1014 E-MAIL: portatif@concentric.net **MEMBERSHIP CARD NUMBER: 33904 **DATE OF EXPIRATION: 31 Mar 08 POPULATION (EST.) MEMBERS: 44 NONMEMBERS: unknown CURRENT BANK BALANCE: $3253.81 (GL. See note, below.)REQUIRED OFFICERS (PLEASE INDICATE WHEN THERE HAS BEEN A CHANGE)
EXCHEQUER SCA NAME: Monath of Kildare TERM: to Oct 08 MUNDANE NAME: Darlene Gillet PHONE: ( ) E-MAIL: gilletde@nb.sympatico.ca HERALD SCA NAME: Hlaford Aethelwulf Stealcere TERM: to Oct 08 MUNDANE NAME: Doug Stairs PHONE: ( ) E-MAIL: lordaethelwulf03@yahoo.com KNIGHT MARSHAL SCA NAME: Barnabus O'Pheylan TERM: MUNDANE NAME: Peter Brown PHONE: ( ) E-MAIL: peter_pj33@yahoo.ca MINISTER OF A&S SCA NAME: Aurelia da Calabria TERM: to Oct 08 MUNDANE NAME: Gina Stairs PHONE: ( ) E-MAIL: trilliums78@yahoo.ca DOES YOUR GROUP HAVE A NEWSLETTER: yes (IF YES, STATE NAME): Lyndhaven Leaflet FREQUENCY OF PUBLICATION: currently in abeyance SUBSCRIPTION RATE: free CHRONICLER SCA NAME: Pia TERM: to Oct 08 MUNDANE NAME: Susan Douglas PHONE: ( ) E-MAIL: susan@thecatsweb.com
19-21 May 07, Northern Shores Regional War Camp (published in Pikestaff)
The demo at "Gathering of the Scots" festival in Perth Andover on the last weekend in May was successful. We handed out about 40 information packages.
Not that I'm aware
My MoL tells me that heavy/rapier/etc. practices are taking place at various locations throughout the Shire.
My MoAS tells me that there are regular A&S get-togethers in various loactions throughout the Shire.
LIST ANY ADDITIONAL OFFICERS (TERM AND SCA NAME WILL SUFFICE):
CHATELAINE SCA NAME: Inga Thorgansdottir TERM: to Oct 08 MUNDANE NAME: Kathleen (Kate) Waller PHONE: ( ) E-MAIL: katiecakes100@hotmail.com MINISTER OF LISTS SCA NAME: Conogan mab Rioc, the Breton TERM: to Oct 08 MUNDANE NAME: Peter Gillet PHONE: ( ) E-MAIL: conoganmabrioc@yahoo.ca WEB MINISTER SCA NAME: Doccia Vacha TERM: to Oct 08 MUNDANE NAME: Amy Tompkins PHONE: ( ) E-MAIL: amyt@delicat.ca
I commend our exchequor on the long hours that she has put into her job.
We are still in the process of sorting out the books. Apparently, no reports were filed from 2006 to present. Our exchequor has nearly completed her forensic analysis of our books and expects to be able to issue a full report by the end of July 2007. Freya and Molly are both in the loop on this one.
The good news is that I haven't been informed of there being any money missing. It just appears to be a matter of long-term neglect of the books.
The "current balance" (above) may not be accurately reflective of our current financial position. It is simply the entry at the bottom of the ledger and does not account for:
The tardiness of the war camp autocrat has been so extreme and the event report, when finally submitted, was so filled with errors that I would be hesitant, at this time, to endorse her as autocrat for any future events.
Our operating documents need an overhaul. Nothing too drastic (I hope) but there are a few spots that would benefit from being changed to describe how we actually run the Shire at present.
Report for July 10th
Kate Waller
Aka: Inga Thorgansdottir
Shire of Lyndhaven
Membership: # 178273
Exp: 30 Sept. 2007
3657, Rt. 540
Richmond Corner, NB
E7M 4W7
Canada
Ph: work (506) 328-4777
Ph: home (506) 328-9930
Position: Chatelaine
Deputy Chatelaines:
Report for July10
These minutes were amended and approved at the meeting of 17 July 2007.
Ref 1: Agenda
Ref 2: Budget descriptions
The meeting called to order at 7:05 in the lounge at Northern Shores Regional Warcamp with the following people in attendance:
There being no further business, the meeting adjourned at 7:22pm
Minutes of Shire of Lyndhaven Populous Meeting
Held at Northern Shores War Camp, 19 May 2007
(titles have not been used for names)
The Chair called the meeting to order at 1905 hrs.
The agenda for the meeting was the review of the fiscal budgets submitted by the shire's curia officers for recurring expenses.
The shire exchequor, Moriath, stated the shire's finances are in good
order, with a bank balance of $3350.49.
She had not yet spoken to the autocrat of the war camp for a final tally
of that event.
The Chair read the proposed budget, and explained that officer monthly
budgets do not roll over from one month to the next. Curia must approve
more than the stated amounts given any particular month. The budgets
for 2007-2008 were:
Aetheric suggested adopting a policy of $5 per officer per month. It was explained that officers could always bring expenditures to curia meetings if they were willing to risk the small amounts. The $20 / month were for the exchequor and the Minister of Lists, mostly for expected recurring postage and photocopying expenses.
Isard moved to adopt the budget.
Liz seconded the motion.
The ayes carried the motion.
The Chair opened the floor to new business.
Conogan mentioned that the on-line meetings were a convenient and
economical way of bringing the curia together to deal with on-going
business.
There was nothing further.
No date was set for the next shire meeting.
Moriath moved to adjourn the meeting.
It was seconded and carried.
The meeting closed at 1922 hrs.
***** SENESCHAL'S QUARTERLY REPORT FORM*****
Please return this form to your regional Seneschal on or before the fifteenth day following the end of the quarter. Your regional seneschal is Master Aetheric Lindeberende (Rick Gaigneur) at gaigneur@fundy.net If you are a canton, please send a copy also to your Baronial seneschal. If you are an incipient group, please send a copy also to the Seneschal for New Groups
QUARTER ENDING: [ X ] APRIL 15, 2007 [ ] JULY 15, 2007 [ ] OCTOBER 15, 2007 [ ] JANUARY 15, 2008 GROUP NAME: Shire of Lyndhaven DATE REPORT FILED: 15 Apr 07 REPORTING SENESCHAL SCA NAME: Henry MacQueen MUNDANE NAME: David Swan STREET ADDRESS: P.O.Box 322 CITY, PROVINCE: Harvey Station, NB POSTAL CODE: E6K 3W9 PHONE: (506) 366-1014 E-MAIL: portatif@concentric.net **MEMBERSHIP CARD NUMBER: 33904 **DATE OF EXPIRATION: 31 Mar 08 POPULATION (EST.) MEMBERS: 44 NONMEMBERS: unknown CURRENT BANK BALANCE: unknown - should be somewhere around $3500 - $3600REQUIRED OFFICERS (PLEASE INDICATE WHEN THERE HAS BEEN A CHANGE)
EXCHEQUER SCA NAME: Monath of Kildare TERM: to Oct 08 MUNDANE NAME: Darlene Gillet PHONE: ( ) E-MAIL: gilletde@nb.sympatico.ca HERALD SCA NAME: Hlaford Aethelwulf Stealcere TERM: to Oct 08 MUNDANE NAME: Doug Stairs PHONE: ( ) E-MAIL: lordaethelwulf03@yahoo.com KNIGHT MARSHAL SCA NAME: Barnabus O'Pheylan TERM: MUNDANE NAME: Peter Brown PHONE: ( ) E-MAIL: peter_pj33@yahoo.ca MINISTER OF A&S SCA NAME: Aurelia da Calabria TERM: to Oct 08 MUNDANE NAME: Gina Stairs PHONE: ( ) E-MAIL: trilliums78@yahoo.ca DOES YOUR GROUP HAVE A NEWSLETTER: yes (IF YES, STATE NAME): Lyndhaven Leaflet FREQUENCY OF PUBLICATION: currently in abeyance SUBSCRIPTION RATE: free CHRONICLER SCA NAME: Pia TERM: to Oct 08 MUNDANE NAME: Susan Douglas PHONE: ( ) E-MAIL: susan@thecatsweb.com
27 Jan 07, MAC potluck (no) (non-SCA)
31 Mar 07, Feast of Fools (no Pikestaff, heavily publicized via the web)
I've included non-SCA events in my event list. Medieval Anachronists Club (MAC) events are hosted by a military base club at CFB Gagetown. The event was open to all SCA people, not just MAC club members. No SCA funds were used. The event was publicized on our Shire e-mail list and was run by the customs and demeanor that we expect of SCA events.
This past March, we held the fifth annual "Feast of Fools", the first fully official Lyndhaven event in the Fredericton area in about five years. Well attended, well received, very successful.
Also, a display was held in conjunction with Heritage week at the L.P. Fisher Public Library in Woodstock, NB and lasted for 2 weeks.
May 21, Spring Schola and Northern Shores Region Warcamp (big camping event)
Demo at "Gathering of the Scots" festival in Perth Andover on the last weekend in May.
We are looking at the possibility of having a Demo at Base Gagetown, Oromocto during their yearly base club demo weekend.
Not that I'm aware
My MoL tells me that heavy/rapier/etc. practices are taking place at various locations throughout the Shire.
My MoAS tells me that there are regular A&S get-togethers in various loactions throughout the Shire.
LIST ANY ADDITIONAL OFFICERS (TERM AND SCA NAME WILL SUFFICE):
CHATELAINE SCA NAME: Inga Thorgansdottir TERM: to Oct 08 MUNDANE NAME: Kathleen (Kate) Waller PHONE: ( ) E-MAIL: katiecakes100@hotmail.com MINISTER OF LISTS SCA NAME: Conogan mab Rioc, the Breton TERM: to Oct 08 MUNDANE NAME: Peter Gillet PHONE: ( ) E-MAIL: conoganmabrioc@yahoo.ca WEB MINISTER SCA NAME: Doccia Vacha TERM: to Oct 08 MUNDANE NAME: Amy Tompkins PHONE: ( ) E-MAIL: amyt@delicat.ca
The Shire is beginning to show signs of recovery. Officer meetings are very orderly and business is getting done smoothly and with enthusiasm and positive input from all of the officers.
The Shire books have finally gotten to our exchequor, who is in the process of doing a forensic analysis of their contents. For that and other reasons, the exchequor's reports have been tardy, but this has been with the understanding, permission and support of our regional exchequor.
The stealth officer in the Moncton area has broken cover and is now listed as the KM in this report.
More and more of our administrative support structure is being migrated to the internet with notable success. Where officers had been unable to meet due to travel problems in the past, we now meet and communicate regularly via the 'net. Event proposal packages, budgets and reports are also on-line. This is having a very positive effect on the day-to-day running of the branch.
Nothing pressing at the moment, I'm glad to say.
The plans outlined in my previous report are still, for the most part, valid. Work towards their implementation continues apace.
One additional note: most of the internet server space being used for Shire infrastructure support is not on "lyndhaven.org", due to that server being limited in nature. We are working towards moving our web content to a better server, at which point we should be able to migrate our infrastructure.
Report for April 10th
In Service,
Kate Waller (Inga Thorgansdottir)
Ref: Event bid
Ref: Event budget
The meeting called to order at 8:20 with the following people in attendance via
Internet Relay Chat (IRC):
This being a special meeting, we dispensed with the reading of the minutes and
moved directly into new business.
Conogan moved that we accept the bid for "Feast of Fools", as published.
Seconded by Aurelia.
Tally: five "yes"'s, no "nay"'s, no abstentions
Motion carried
Conogan moved that we authorize the Exchequor to reimburse Inga for up to $20
to go towards loaner garb, if she can't fulfill that need in any other way
between now and "Feast of Fools"
Seconded by Pia
Tally: five "yes"'s, no "nay"'s, no abstentions
Motion carried
There being no further business, the meeting adjourned at 9:30pm
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20070314_000000.html
***** SENESCHAL'S QUARTERLY REPORT FORM*****
Please return this form to your regional Seneschal on or before the fifteenth day following the end of the quarter. Your regional seneschal is Master Aetheric Lindeberende (Rick Gaigneur) at gaigneur@fundy.net If you are a canton, please send a copy also to your Baronial seneschal. If you are an incipient group, please send a copy also to the Seneschal for New Groups
QUARTER ENDING: [ ] APRIL 15, 2006 [ ] JULY 15, 2006 [ ] OCTOBER 15, 2006 [ X ] JANUARY 15, 2007 GROUP NAME: Shire of Lyndhaven DATE REPORT FILED: 12 Jan 07 REPORTING SENESCHAL SCA NAME: Henry MacQueen MUNDANE NAME: David Swan STREET ADDRESS: P.O.Box 322 CITY, PROVINCE: Harvey Station, NB POSTAL CODE: E6K 3W9 PHONE: (506) 366-1014 E-MAIL: portatif@concentric.net **MEMBERSHIP CARD NUMBER: 33904 **DATE OF EXPIRATION: 28 Feb 07 POPULATION (EST.) MEMBERS: 44 NONMEMBERS: unknown CURRENT BANK BALANCE: unknown - should be somewhere around $3500 - $3600REQUIRED OFFICERS (PLEASE INDICATE WHEN THERE HAS BEEN A CHANGE)
EXCHEQUER SCA NAME: Monath of Kildare TERM: to Oct 08 MUNDANE NAME: Darlene Gillet PHONE: ( ) E-MAIL: gilletde@nb.sympatico.ca HERALD SCA NAME: Hlaford Aethelwulf Stealcere TERM: to Oct 08 MUNDANE NAME: Doug Stairs PHONE: ( ) E-MAIL: lordaethelwulf03@yahoo.com KNIGHT MARSHAL SCA NAME: vacant TERM: MUNDANE NAME: PHONE: ( ) E-MAIL: MINISTER OF A&S SCA NAME: Aurelia da Calabria TERM: to Oct 08 MUNDANE NAME: Gina Stairs PHONE: ( ) E-MAIL: trilliums78@yahoo.ca DOES YOUR GROUP HAVE A NEWSLETTER: yes (IF YES, STATE NAME): Lyndhaven Leaflet FREQUENCY OF PUBLICATION: bi-monthly SUBSCRIPTION RATE: free CHRONICLER SCA NAME: Pia TERM: to Oct 08 MUNDANE NAME: Susan Douglas PHONE: ( ) E-MAIL: susan@thecatsweb.com
18 Nov 06, MAC potluck (no) (non-SCA)
31 Dec 06, New Years Eve (no) (non-SCA)
I've included non-SCA events in my event list. Medieval Anachronists Club (MAC) events are hosted by a military base club at CFB Gagetown. The event was open to all SCA people, not just MAC club members. No SCA funds were used. The New Years party was a private party open to SCA folks. No SCA funds were used. In both cases, the events were publicized on our Shire e-mail list and were run by the customs and demeanor that we expect of SCA events.
May 21, Spring Schola and Northern Shores Region Warcamp (big camping event)
Chatelaine informs me that several demos for next Summer are in the planning phase. She is also working with the MoAS to begin novice arts classes.
Not that I'm aware
My MoL tells me that heavy/rapier/etc. practices are taking place at various locations throughout the Shire.
My MoAS tells me that there are regular A&S get-togethers in various loactions throughout the Shire.
LIST ANY ADDITIONAL OFFICERS (TERM AND SCA NAME WILL SUFFICE):
CHATELAINE SCA NAME: Inga Thorgansdottir TERM: to Oct 08 MUNDANE NAME: Kathleen (Kate) Waller PHONE: ( ) E-MAIL: katiecakes100@hotmail.com MINISTER OF LISTS SCA NAME: Conogan mab Rioc, the Breton TERM: to Oct 08 MUNDANE NAME: Peter Gillet PHONE: ( ) E-MAIL: conoganmabrioc@yahoo.ca WEB MINISTER SCA NAME: Doccia Vacha TERM: to Oct 08 MUNDANE NAME: Amy Tompkins PHONE: ( ) E-MAIL: amyt@delicat.ca
The Shire is not thriving. I don't believe this state of affairs to be the fault of previous officers, and it would be an exaggeration to say that the Shire is currently "sick", but this slate of officers has inherited a situation that requires a proactive stance if we are to bring the shire back to a state of vibrancy. This may almost certainly entail making uncomfortable changes to the status quo, much of it in our operating policies and procedures. It is my intent to develop and implement these changes with the input and assistance of the shire as a whole (see "Plans", below).
I have regular communication with the Shire officers, which is a good thing. There is a large portion of our population that lives in the Moncton area, and there are no officers in the current slate who are from there, which is a not-good thing. The one person in the Moncton area who may (or may not) be an officer of the Shire (purportedly the Knight Marshal) has not replied to e-mail that I have sent him, so I have been unable to confirm his status.
Other than that last, we now have a darned fine team of officers in Lyndhaven and I have every confidence in them.
The previous exchequor has still not yielded the books. The current exchequor has escalated the issue to me and I'm keeping the regional Seneschal in the loop. I have reached the conclusion that I'm going to have to drive to her place sometime in the next couple of weeks to pick up the books (a round trip of about 200 miles).
I wish there was a single cure-all for our ills but, alas, it is not so. There are, however, a couple of things that I believe need to be addressed in the near future:
It is my hope that we can have a draft of a new Shire "Policies & Procedures" document finished and published in time for a month of comments and changes prior to placing it before a general meeting in May.
In their Majesties Service,
Kate Waller/ Inga Thorgansdottir
Meeting was via IRC and came to order at 8:30
Place: irc://undernet/lyndhaven_meeting
Ref: IRC meeting procedures
Ref: Event bid
Present were:
David Swan - Henry MacQueen - Seneschal
Gina Stairs - Aurelia da Calabria - MoAS
Amy Thompkins - Doccia Vacha - Web Minister
Absentee ballot:
Kate Waller - Inga Thorgansdottir - Chatelaine
And with input from:
Darlene Gillet - Moriath of Kildare - Exchequor
This being a special meeting to consider the event bid for Northern Shores Regional War Camp, we got right down to business:
One item of further business was brought up:
Further, Doccia agreed to meet the expense out of pocket and submit the expense for reimbursement from the Shire.
There being no further business, the meeting adjourned at 9 pm.
A transcript of the IRC session of this meeting can be found at http://www.eastkingdom.info/lyndhaven/files/seneschal/transcript_20070100_000000.html
There was no meeting held on 10 Nov 06. It was just a discussion. Isard reports these notes from that discussion:
Greetings unto the farflung populace of Lyndhaven from Lord Isard,
Having had the good fortune to live only minutes away from the rcent
populace meeting I would like to share with those who we not able to
attend a genral account of what was discussed. These are in no way
official minutes, and in any case the meeting consisted largely of
brainstorming. These are just my personal notes that I hope might
further the discussion at the next populous meeetings where hopefully
folks will come to some concensus.
In attendance was Master Henry, mylelf Lord Isard, Doccia
(webminister), Cat, another lady whos name ludes me, Joe, and later on
Liz joined the fray. Not a large meeting by any means but the locals
we there.
Our wise and distingushed senechal Master Henry oppened the meeting,
expressing a desire to meet with as many of the populace to discuss
solutions and perspectives on the challenges currently facing our
humble shire.
At present he sees two key issues that need to be resolved before the shire can start rolling easily and quickly towards the glorious future that is our do. The first being that as it stands it would seem that the existing lyndhaven governing documents are holding the shire back, and preventing rather than enabling the group to get anything done. The scond key issue in the eyes of Master Henry is that in rushing towards the idea of chopping the shire into cantons and creating a barony we would in fact be creating a very big mess. In any case we are no where close to having out shire sorted out enough to talk about barony. Other solutions are needed to get over the distance barrier.
Other points ar as follows in point form:
Henry ammended:
The second key issue in my eyes is the distance issue. We're spread out across a lot of space (roughly a 300km corridor) and this makes it difficult for us to meet, physically, and to get together as a group on a regular enough basis to maintain a cohesive group identity.
Issues one and two (policies that don't serve and distance) have combined with the labour issues of the early 21st century (jobs that include Saturday work, low wages, schedules that aren't given until the last minute) and the result is that folks are groping around for ways to deal with 'em.
One of the ideas that has surfaced is to become a Barony just so that we could scissor it up into Cantons.
I feel that if we want to become a Barony, it should be because we want the extra colour that it would add to our game. While I understand the needs that it is trying to address, I feel very strongly that dividing up into Cantons would be wrong for us.
At the meeting last Saturday, several good ideas were floated on how to deal with the distance issue. I intend to go talk with the folks in Moncton and the folks in Woodstock. Somewhere in all out people I'm sure we'll find ideas to address our problems that provide a solution without adding a burden.
(private information has been deleted)
***** SENESCHAL'S QUARTERLY REPORT FORM*****
Please return this form to your regional Seneschal on or before the fifteenth day following the end of the quarter. Your regional seneschal is Master Aetheric Lindeberende (Rick Gaigneur) at gaigneur@fundy.net If you are a canton, please send a copy also to your Baronial seneschal. If you are an incipient group, please send a copy also to the Seneschal for New Groups
QUARTER ENDING:
[ ] APRIL 15, 2006 [ ] JULY 15, 2006
[ X ] OCTOBER 15, 2006 [ ] JANUARY 15, 2007
GROUP NAME: Shire of Lyndhaven
DATE REPORT FILED: 18 Oct 06
REPORTING SENESCHAL SCA NAME: Henry MacQueen
MUNDANE NAME: David Swan
POPULATION (EST.) MEMBERS: 44 NONMEMBERS: unknown
Please note: Lyndhaven's officers have all changed within the last month.
I haven't received reports from any of them, yet, so some of
the information that I need for this quarter's reports may be
a bit "fuzzy".
CURRENT BANK BALANCE: unknown - should be somewhere around $3500 - $3600
REQUIRED OFFICERS (PLEASE INDICATE WHEN THERE HAS BEEN A CHANGE)
EXCHEQUER SCA NAME: Monath of Kildare
TERM: new
MUNDANE NAME: Darlene Gillet
HERALD SCA NAME: Hlaford Aethelwulf Stealcere
TERM: new
MUNDANE NAME: Doug Stairs
KNIGHT MARSHAL SCA NAME: vacant
TERM:
MUNDANE NAME:
PHONE: ( )
E-MAIL:
MINISTER OF A&S SCA NAME: Aurelia da Calabria
TERM: new
MUNDANE NAME: Gina Stairs
DOES YOUR GROUP HAVE A NEWSLETTER: yes
(IF YES, STATE NAME): Lyndhaven Leaflet
FREQUENCY OF PUBLICATION: bi-monthly
SUBSCRIPTION RATE: free
CHRONICLER SCA NAME: Pia
TERM: new
MUNDANE NAME: Susan Douglas
EVENTS/DEMOS HELD THIS QUARTER:
(DATE, EVENT NAME, PLACE, ATTENDANCE, ACTIVITIES,
AND PLEASE INDICATE WHETHER PUBLISHED IN PIKESTAFF)
19 Aug 06, Lyndhaven Rattan Champion Tourney (yes)
23 Sep 06, Harvest Fest (no) (non-SCA)
EVENTS/DEMOS PLANNED:
May 07, Spring Schola
MEDIA ACTIVITY
WERE YOUR GROUP'S ACTIVITIES PUBLISHED IN ANY MEDIA OUTLET? IF SO, PLEASE
DESCRIBE. IF IN PRINT (NEWSPAPER WRITE-UP, ETC), PLEASE MAIL ME A COPY.
Not that I'm aware
MEETINGS/WORKSHOPS/ETC.:
LIST ANY ADDITIONAL OFFICERS (TERM AND SCA NAME WILL SUFFICE):
CHATELAINE SCA NAME: Inga Thorgansdottir
TERM: new
MUNDANE NAME: Kathleen (Kate) Waller
MINISTER OF LISTS SCA NAME: Conogan mab Rioc, the Breton
TERM: new
MUNDANE NAME: Peter Gillet
WEB MINISTER SCA NAME: Doccia Vacha
TERM: new
MUNDANE NAME: Amy Tompkins
Comments:
I've included one non-SCA event in my event list. This event was put on by the Medieval Anachronists Club at CFB Gagetown, which is a club organized on the base to allow SCA to have access to its facilities. The event was open to all SCA people, not just MAC club members. No SCA funds were used.
Concerns:
It's turning out to be a challenge getting the officers to meet. This challenge has been a problem in Lyndhaven for some time, now, and I'm unaware of the time/date of the most recent officer or populous meeting. I'm going to try to see what I can do to streamline things so that business can take place without the need to physically meet yet allow for the voices of our participants to be heard.
Another possible concern is that we are a geographically dispersed branch and all of the current officers are from the Western side of the Shire, but a very large proportion of our membership is from the Eastern side. I foresee this as a possible issue that needs pre-emptive action to ensure that the people in the Eastern side of the Shire do not feel abandoned or ignored.